Run your school‑based practice like a real business
Everything a district business office asks for. Your contracts, your team, and your money, in one login.
Contractors love School Contract Blueprint
From solo consultants to multi-district operations, here’s what real users say.
“Invoicing, expense tracking, and renewal dates used to live across five spreadsheets and my head. Now it’s one place and I actually keep up.”
“The business side terrified me. SCB broke it into steps I could actually follow instead of one giant scary leap.”
“I was already contracting direct but flying blind on the operations side. This is the system I wish I’d had from day one.”
Experience across districts including
Going independent was the easy part. Running the business is where most people struggle
You went direct with a district. That was the hard part, or so you thought. Now you’re managing invoices, payroll, contracts, and compliance with a patchwork of spreadsheets and email threads. Something always falls through the cracks.
The finances are a mess
Invoices in one spreadsheet, expenses in another, NEC payments tracked in your head. You have no idea if you’re actually profitable.
Contracts everywhere
District contracts, subcontractor agreements, renewals coming up, scattered across emails, folders, and post-it notes.
Managing a team manually
Tracking hours, running payroll, handling timesheets, you’re spending hours on admin that should take minutes.
Everything handled, one place
Not a generic tool. Not a workaround. Built by someone who ran the same business you’re running, from first invoice to managing a team of 10.
Three things to run. One place to run them.
Win the work, staff it, and get paid for it. Open a group to see every tool inside it.
Your business at a glance, every time you log in
The Financial Dashboard is your morning command center. Set today’s 3 priorities, check revenue against your annual goal, see what needs your attention, and tick off quick wins, all before your first district call.
Never miss a bid deadline or lose track of a proposal
Track every open RFP from “researching” to “won” or “lost.” RFPs shows bid deadlines, estimated value, submitted date, and the documents each district requires, then fires a confetti celebration when you land a contract.
Your full lead database, search, filter, and follow up
Track every district you want to work with from first contact through signed contract. Size the FTE need right on the prospect, so you walk into the conversation with a staffing recommendation already in hand.
Your active contract registry, with margin on every record
My Contracts is your registry of every live school contract. Log the rate, weekly hours, service type, start and end dates, and assign the provider from your team. Contract value and margin are calculated for you from the billable term.
Know which contracts are expiring before they do
Renewals sorts your contracts into Urgent (≤30 days), Upcoming (31–60 days), and Renewed buckets with notice period reminders. You’ll never lose a contract because you forgot to start the renewal conversation.
Build your staffing bench before you need it
The Clinician Pipeline is your candidate database. Track clinicians from “on radar” to “placed” with their licensure, setting preferences, hours availability, and licensed states. When you’re ready, add them to your team without retyping a thing.
Your full roster, with compliance you can actually prove
My Team stores every team member, W2 or 1099, with their discipline, rate, hours, school, and Paid YTD status. Track licenses, insurance, background checks, and HIPAA training per person, with a roster-wide grid and alerts before anything expires.
Contractors submit timesheets, you approve, invoices generate
Share a public timesheet link with your contractors, no account needed. They submit their hours and work notes, you review and approve in SCB, and approved hours feed the Invoice Generator. Track hours per school with a timesheet for each contract.
Invoice districts in minutes, not hours
Professional invoices, a complete log, and PDF download, all built into one tool. Create single invoices, batch across districts, or generate them automatically from your approved contractor timesheets for any billing period.
1099 and W2 payroll, tracked all year, clean at filing
Log NEC payments to every 1099 contractor and track W2 payroll in parallel. Every payment is recorded with date, hours, and gross total. Come January, your NEC summaries are ready, no scrambling through bank records.
Log every deduction as you go, not in April
Log business expenses by category and track mileage with the IRS rate already worked out for you. Enter each one as it happens and there is no end-of-year receipt scramble, just a single CSV export ready for your accountant.
Your complete tax picture, built from real data
The Year-End Summary pulls from your actual invoices and expenses to generate gross revenue, total deductions, net income, SE tax, federal tax, and quarterly payment tracking in one accountant-ready view. No more January panic.
Purpose-built vs. generic tools
Other tools were built for generic freelancers. SCB was built specifically for school contractors.
| Feature | School Contract Blueprint | Generic Tools (FreshBooks, Wave) | Spreadsheets |
|---|---|---|---|
| School calendar billing cycles | ✓ Automatic | △ Workaround needed | ✕ Manual |
| Multi-district contract tracking | ✓ Unlimited | △ Limited | △ Error-prone |
| Compliance deadline alerts | ✓ Automated | ✕ Not available | ✕ Not available |
| Contractor-specific tax tracking | ✓ 1099 and deductions | △ Generic only | ✕ Manual |
| RFP and proposal tracking | ✓ Included | △ Generic proposals | ✕ Not available |
| Contractor timesheet portal | ✓ Public link | △ Add-on cost | ✕ Not available |
| Sub-payment tracking | ✓ NEC and W2 logs | △ Extra cost | ✕ Manual |
| Setup time to first invoice | ✓ Under 10 minutes | △ Days of config | ✕ Build from scratch |
I thought I’d need a bookkeeper and a lawyer to do this, and I didn’t. I just landed my first subcontractor contract! Thank you SCB!
Catherine, SLP
I built SCB because I was tired of watching brilliant therapists undercharge districts and lose nights to admin. This is the exact stack I used.
I’m a school-based SLP with 15 years of experience in education. After years of building someone else’s business, I went direct with my first district and never looked back. In my first year subcontracting I built Radical Language on a system I created myself, taking home $350k. School Contract Blueprint is that system rebuilt as software.
One price, everything in
Cheaper than your first lost invoice.
Not ready yet?
Know Your Rate first
Grab the free Know Your Rate guide. It’s the one number you need before you ever quote a district a price. Inside: the formula to build your rate backward from the income you actually want, the three numbers every contractor should set, and the four ways people underprice themselves without realizing it.
Frequently asked questions
Everything you need to know before getting started.
Still have questions? Contact us →
The business side of therapy
Finally handled
Built specifically for school-based contractors. Your contracts, your team, and your money, in one place.
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