For school-based contractors ready to scale
Run your school‑based practice like a real business
Everything a district business office asks for. Contracts, invoicing, all of it, in 25 tools and one login.
Cancel anytime25 tools includedNo contracts
Everything a district business office asks for. Contracts, invoicing, all of it, in 25 tools and one login.
From solo consultants to multi-district operations, here’s what real users say.
“Invoicing, expense tracking, and renewal dates used to live across five spreadsheets and my head. Now it’s one place and I actually keep up.”
“The business side terrified me. SCB broke it into steps I could actually follow instead of one giant scary leap.”
“I was already contracting direct but flying blind on the operations side. This is the system I wish I’d had from day one.”
Contractors working with these districts trust SCB
You went direct with a district. That was the hard part, or so you thought. Now you’re managing invoices, payroll, contracts, and compliance with a patchwork of spreadsheets and email threads. Something always falls through the cracks.
Invoices in one spreadsheet, expenses in another, NEC payments tracked in your head. You have no idea if you’re actually profitable.
District contracts, subcontractor agreements, renewals coming up, scattered across emails, folders, and post-it notes.
Tracking hours, running payroll, handling timesheets, you’re spending hours on admin that should take minutes.
Not a generic tool. Not a workaround. Built by someone who ran the same business you’re running, from first invoice to managing a team of 10.
From invoicing districts and tracking 1099s to managing your pipeline, building your team, and filing clean at year-end,25 purpose-built tools for school contractors.
The Financial Dashboard is your morning command center. Set today’s 3 priorities, check revenue against your annual goal, see what needs your attention, and tick off quick wins, all before your first district call.
Professional invoices, a complete log, and PDF download, all built into one tool. Create single invoices, batch across districts, or generate them automatically from your approved contractor timesheets each month.
Log NEC payments to every 1099 contractor and track W2 payroll in parallel. Every payment is recorded with date, hours, and gross total. Come January, your NEC summaries are ready, no scrambling through bank records.
Log business expenses by category and track mileage with the IRS rate already baked in. No end-of-year receipts scramble, every deduction is captured as it happens, ready to hand to your accountant in a single CSV export.
The Year-End Summary pulls from your actual invoices and expenses to generate gross revenue, total deductions, net income, SE tax, federal tax, and quarterly payment tracking in one accountant-ready view. No more January panic.
Estimate your federal and state tax liability by selecting your state, filing status, and business structure. See what you owe in SE tax, federal income tax, and quarterly payments, so you can set aside the right amount all year long.
The Rate Calculator gives you a low/target/high hourly rate range based on your discipline, years of experience, setting, and cost of living. It also shows how your direct rate compares to agency pay and W2 equivalent, so you always know what you’re worth.
The FTE Calculator translates a district’s caseload, sessions, evaluations, and admin hours into a precise staffing recommendation. Use it to position yourself and your team as the right-sized solution.
Enter your billing rate, hours, and number of subcontractors to see the total annual contract value, monthly and weekly breakdowns, gross billed, payroll cost, and your profit margin. Run single-contractor and multi-contractor models side by side.
The Growth Calculator projects revenue, payroll cost, and profit margin as you add contractors, from your current size up to any team size you choose. Use Quick Scenario mode or import your real team members for exact projections.
Track every open RFP from "researching" to "won" or "lost." The RFP Tracker shows bid deadlines, estimated value, and current stage in one view, and fires a confetti celebration when you land a contract.
Track every district you want to work with from first contact through signed contract. Search by name, filter by status, sort by follow-up date, and see overdue follow-up badges at a glance so no lead slips through.
Contract Connections is your registry of every active school contract. Log each agreement with rate, weekly hours, service type, annual value, start and end dates, and key contact. Your active portfolio, always current.
The Renewal Tracker sorts your contracts into Urgent (≤30 days), Upcoming (31–60 days), and Renewed buckets with notice period reminders. You’ll never lose a contract because you forgot to start the renewal conversation.
Log every referral you receive with the source, relationship type, lead name, and outcome. Track which referrals converted and how much revenue they generated, so you know exactly which relationships are driving your growth.
The Clinician Pipeline is your candidate database. Track clinicians from "on radar" to "placed" with their licensure, setting preferences, hours availability, and licensed states. Filter by discipline, setting, or status to find the right hire the moment a contract opens.
Team Tracker stores every team member, W2 or 1099, with their discipline, rate, hours, school, and Paid YTD status. Color-coded green/rust indicators show at a glance who’s been paid on track and who needs attention.
Share a public timesheet link with your contractors, no account needed. They submit daily hours and work notes. You review and approve in SCB. Approved hours flow directly into the Monthly Invoice Generator, turning timesheets into invoices automatically.
The Interview Guide gives you a pre-interview checklist to run before the call, 20+ structured questions across four sections, a hard-no list (license gaps, inadequate insurance), and a soft flags reference, so no hire slips through without proper vetting.
Onboarding Materials has separate 12-step checklists for 1099 contractors and W2 employees, with critical steps flagged separately. Eight reference documents are included, from ICA and W-9 guides to I-9 and benefits overview. Track progress percentage per hire.
The Business Vault is your document storage with 10 pre-written legal templates including contractor agreements, HIPAA BAA, W-9 cover letters, insurance guides, quarterly tax guides, and a contractor negotiation guide. Upload your own documents too.
The Business Formation Hub gives you a clear side-by-side comparison of sole proprietor, LLC, and S-Corp structures, with pros, cons, tax treatment notes, and best-for guidance. Understand the trade-offs before you commit to a structure.
My Journey maps your contractor progression across four stages, school employee, 1099 via agency, direct contractor, and practice owner. Log wins, lessons, decisions, and milestones along the way, with Megan’s own $42k → $350k path as your reference model.
The Goal Tracker gives you 25+ pre-built business milestones across Career, Revenue, Team, and Business categories, from forming your LLC to hitting your first $5k month to hiring your first subcontractor. Add custom goals and toggle them done as you go.
Business Settings is your central configuration hub. Enter your business name, credentials, billing rate, tax reserve, and payday schedule once, and every invoice, document, and calculator pulls from it automatically. No re-entering the same details across tools.
Other tools were built for generic freelancers. SCB was built specifically for school contractors.
| Feature | School Contract Blueprint | Generic Tools (FreshBooks, Wave) | Spreadsheets |
|---|---|---|---|
| K-12 district contract templates | ✓ Built-in | ✕ Not available | ✕ Manual |
| School calendar billing cycles | ✓ Automatic | △ Workaround needed | ✕ Manual |
| Multi-district contract tracking | ✓ Unlimited | △ Limited | △ Error-prone |
| Compliance deadline alerts | ✓ Automated | ✕ Not available | ✕ Not available |
| Contractor-specific tax prep | ✓ 1099 + deductions | △ Generic only | ✕ Manual |
| RFP & proposal tracking | ✓ Included | ✕ Not available | ✕ Not available |
| Contractor timesheet portal | ✓ Public link | △ Add-on cost | ✕ Not available |
| Sub-contractor payroll | ✓ Built-in | △ Extra cost | ✕ Manual |
| Setup time to first invoice | ✓ Under 10 minutes | △ Days of config | ✕ Build from scratch |
The moment I stopped using spreadsheets and switched to SCB, I got back two weeks of my life every tax season. It pays for itself by January.
— Sarah M., Curriculum Developer working with 9 school districts
I built SCB because I was tired of watching brilliant therapists undercharge districts and lose nights to admin. This is the exact stack I used.
I’m a school-based SLP with 15 years of experience in education. After years of building someone else’s business, I went direct with my first district and never looked back. In my first year subcontracting I built Radical Language on a system I created myself, taking home $350k. School Contract Blueprint is that system rebuilt as software.
Cheaper than your first lost invoice.
Not ready for a full subscription? Grab the legal documents you need to protect your contracting business, drafted by an attorney, built for school-based therapy contractors.
The contract you need before any subcontractor starts work. Covers scope, pay, termination, and liability.
Attorney-reviewedFor practices that hire W2 employees. Covers compensation, benefits, duties, and at-will terms.
Attorney-reviewedRequired any time a contractor handles protected health information. Keeps you compliant and covered.
Attorney-reviewedAll three contracts in one download, everything you need to hire and protect your practice from day one.
Grab the free School Contract Starter Kit, everything you need before going direct with a district. The 5 questions to ask, your minimum rate formula, the 3 documents you need, and a 90-day action plan.
Everything you need to know before getting started.
Still have questions? Contact us →
25 tools built specifically for school-based contractors, invoicing, payroll, contracts, pipeline, and taxes. One place.
Cancel anytime • No contracts • 25 tools included